PROCUREMENT QUALITY CLAUSES

Quality System

AV 10.1  Quality System Acceptable to Allen-Vanguard

The supplier shall maintain a quality system appropriate to the supply of this item that is acceptable to Allen-Vanguard. The supplier shall furnish all reasonable information, access and assistance as requested to allow for assessment of the quality system.

AV 10.2  Quality System that conforms to ISO 9001, not including paragraph 8.3

The supplier shall maintain a quality management system that complies with all relevant sections of ISO 9001:2015, Quality Management Systems – Requirements, with the exception of paragraph 8.3, Design and Development. The supplier shall furnish all reasonable information, access and assistance as requested to allow for assessment of the quality system.

AV 10.3  Quality system that conforms to ISO 9001

The supplier shall maintain a quality management system that complies with all relevant sections of ISO 9001:2015, Quality Management Systems – Requirements. The supplier shall furnish all reasonable information, access and assistance as requested to allow for assessment of the quality system.

AV 10.4  Quality system registered to ISO 9001, not including paragraph 8.3

The supplier shall maintain registration of their quality management system to ISO 9001:2015, Quality Management Systems – Requirements, through an accredited registrar. The scope of approval may omit paragraph 8.3, Design and Development. The supplier will supply a copy of their registration certificate to Allen-Vanguard on request and will advise Allen-Vanguard of any changes to the scope or status of their registration through the duration of the contract.

AV 10.5  Quality system registered to ISO 9001

The supplier shall maintain registration of their quality management system to ISO 9001:2015, Quality Management Systems – Requirements, through an accredited registrar. The supplier will supply a copy of their registration certificate to Allen-Vanguard on request and will advise Allen-Vanguard of any changes to the scope or status of their registration through the duration of the contract.

AV 10.6  Calibration system requirements to ISO 10012 or equivalent

The supplier must maintain a calibration system for all equipment used for measurement, inspection, test and control of special processes that conforms to (1) ISO 10012, Measurement Management Systems – Requirements for Measurement Processes and Measuring Equipment; or (2) ANSI Z540-1, Calibration Laboratories and Measuring and Test Equipment — General Requirements.

Certificates and Records

AV 20.1  Certificate of Conformance – Subcontract Item

The supplier shall provide a Certificate of Conformance for each shipment of this item that will include a statement of conformance to contract / purchase order and engineering requirements. The Certificate of Conformance will include, as a minimum (1) suppliers name and address; (2) contract / purchase order number; (3) part or material number and name; (4) serial or lot number, when the requirement for traceability is specified on the engineering documentation or procurement clause; (5) engineering specification and / or drawing number and the applicable revision change and / or amendment; (6) grade, type or class; (7) quantity; (8) signature and title of the authorized individual releasing the items for shipment; and (9) date of certification.

Waivers / deviations / concessions applicable to all or part of the shipment being certified shall be noted on the certifications.

AV 20.2  Certificate of Conformance – Commercial Item

The supplier shall provide a Certificate of Conformance for each shipment of this item that will include a statement of conformance to purchase order requirements. The Certificate of Conformance will include, as a minimum (1) suppliers name and address; (2) purchase order number; (3) part or material number and name including grade, type or class when applicable; (4) lot or heat number, when the requirement for traceability is specified by procurement clause or is standard industry practice; (5) signature and title of the authorized individual releasing the items for shipment; and (7) date of certification.

AV 20.3  Certificate of Compliance – US Berry Amendment

The Berry Amendment applies to textile end items (clothing) and the components that make up the end items (webbing, elastics, threads, fabric, etc.). Certification is required that the product supplied is fully in compliance with the Berry Amendment (10 U.S.C. 2533a) as implemented by DFARS 252.225-7012, meaning that the textile end item or component supplied thereof have been grown, reprocessed, reused or produced in the United States or one of its territories.

AV 20.4  Test Report

Each shipment of this item must be accompanied by a test report detailing results of required test(s) for each lot of material shipped.

AV 20.5  Certificate of Origin

Each shipment of this item must be accompanied by a certificate of origin attesting to the country of manufacture. The certificate of origin must contain as a minimum (1) the material designation; (2) the source country of all raw materials used to make the item; (3) the quantity of materials covered by the certificate; (4) the Allen-Vanguard purchase order number; (5) the name, title and signature of the person approving the certificate; and (6) the date of certification.

The requirements of this clause apply equally to any of the supplier’s subcontractors.

AV 20.6  Maintain Records at Supplier

All records pertaining to the manufacture, or supply of this item, including inspection data, test data and chemical test results (if required) shall be retained at the supplier’s facility for a period not less than six (6) years from the last date items have been shipped to Allen-Vanguard or its customers’ location(s). The supplier shall allow Allen-Vanguard access to these records, or supply copies of requested records, during this period. The requirements of this clause apply equally to any of the supplier’s subcontractors.

AV 20.7  First Article Inspection Required

On the initial production of this item, a comprehensive inspection and test is required of the first article piece(s) to assure conformance with all drawing requirements and specifications. When multiple tools or mold cavities are used to produce parts, a first article inspection is required for each tool and each cavity. First article inspection for assemblies must include inspection of all detail parts used in the assembly.

A new first article inspection is required when (1) a significant design or process change has been made that affects the original first article and is applicable only to the characteristics affected by the change; or (2) the item has not been produced for a period of 12 months; or (3) a change in facilities used to produce the item has taken place. A first article inspection completed for an earlier purchase order is considered acceptable to satisfy this requirement so long as the three conditions noted above are met.

Supplier shall plan for an Allen-Vanguard Quality Assurance Representative to be in attendance for First Article Inspection Acceptance prior to commencing shipments. Submit the first article piece(s) and inspection results to Allen-Vanguard for approval. Inspection results shall include the actual value or dimension for each specified characteristic and drawing note. The first article inspection must be documented in a manner acceptable to Allen-Vanguard; the supplier is encouraged to submit the proposed format prior to completing First Article Inspection Reports. Allen-Vanguard reserves the right to inspect some or all of the first article piece(s) and characteristic(s) prior to approval. The supplier assumes full responsibility for production prior to receipt and approval of first article from Allen-Vanguard.

Inspection at Source

AV 30.1  Inspection at Source by Allen-Vanguard required

Each shipment of this item requires inspection by Allen-Vanguard or its authorized representative. You must notify Allen-Vanguard Quality Control at the phone number indicated on the order at least five (5) working days in advance of the scheduled ship date. Inspection at source by Allen-Vanguard does not relieve that supplier of their responsibility to ensure that the items conform to all applicable specifications and does not preclude subsequent rejection on receipt at Allen-Vanguard or its customer(s).

The supplier will provide the Allen-Vanguard inspector the necessary access, equipment, support and records for the discharge of the inspection.

AV 30.2  Inspection at Source by Allen-Vanguard may be required

Each shipment of this item may require inspection by Allen-Vanguard or its authorized representative. Contact Allen-Vanguard Quality Control at the phone number indicated on the order when this order is received. The Allen-Vanguard Quality Control representative will indicate whether inspection is required, and for which shipments. If source inspection is required, you must notify the Allen-Vanguard Quality Control representative at least five (5) working days in advance of the scheduled ship date. Inspection at source by Allen-Vanguard does not relieve that supplier of their responsibility to ensure that the items conform to all applicable specifications and does not preclude subsequent rejection on receipt at Allen-Vanguard or its customer(s).

The supplier will provide the Allen-Vanguard inspector the necessary access, equipment, support and records for the discharge of the inspection.

AV 30.3  Inspection at Source by Allen-Vanguard customer required

Each shipment of this item requires inspection by the Allen-Vanguard customer or their authorized representative. You must notify Allen-Vanguard Quality Control at the phone number indicated on the order at least five (10) working days in advance of the scheduled ship date.